Mineral Owner Relations
Developing Resources, Sharing Success
The following information is provided as a guideline to mineral owners who need to make changes related to their interests in order to continue receiving payments
♦ Address Change
- Please send a letter advising Reserve Oil & Gas, Inc. of the change of address
- For your protection, no verbal changes are permitted
♦ Sale of Your Interest
- If you make a full or partial conveyance of a royalty or overriding royalty interest you will need to provide a copy of the conveyance document recorded in the country and state where the interest is located
- If the copy you provide is not recorded, Reserve Oil & Gas, Inc. will place the interest payments in suspense until a recorded documents is received
♦ Name Changes
- Please provide a copy of marriage certificate, divorce decree or other legal documentation effecting the name change
♦ Creating or Dissolution of Trust
- When a trust is created you will need to furnish Reserve Oil & Gas, Inc. with a copy of the Trust Agreement and the recorded conveyance of interests into the Trust
- When a Trust is dissolved you need to furnish the instrument of Dissolution with original signatures and interests related to the mineral interest
♦ Other
Changes Related to Guardianships
- When a mineral owner is declared incompetent you will need to provide a Letter of Guardianship issued by the court to effect change in the mineral owner status
- When a minor comes of age you will need to provide a birth certificate to effect change in mineral owner status
- When a owner of a Life Estate passes, please furnish Reserve Oil & Gas, Inc. with a copy of the Death Certificate in order for us to verify changes. If the Life Estate is dissolved please send Reserve Oil & Gas, Inc. with documentation noting the names, addresses and social security numbers of the people who inherted the mineral interests. If the interest is placed into a new Life Estate, all documents of the new Estate must be provided to Reserve Oil & Gas, Inc.
When a Mineral Owner Dies and has a Will
- The Executor of the Estate must provide Reserve Oil & Gas, Inc. a copy of the Death Certificate and the Will. As a letter containing the names, addresses and social security numbers of those inheriting the mineral interests must be provided.
When a Mineral Owner Dies without aWill
- A copy of the Death Certificate, and Affidavit of Heirship and a letter providing names, addresses and social security numbers of the new mineral owner(s) must be provided to Reserve Oil & Gas, Inc. to effect change in status. The Affidavit of Heirship must be recorded in the county and state where the mineral interests are located and cannot be completed by a direct family member who would benefit from the change. If the Affidavit of Heirship you provide is not recorded, Reserve Oil & Gas, Inc. will place the interest payments in suspense until a recorded documents is received.
The company is always available to assist. The Spencer office is normally open between 8:00 AM to 12:00 PM and 1:00 PM to 5:00 PM, Monday through Friday. We prefer an appointment to quickly complete your request, or email [email protected], or call 304-927-5228.